Peace of Mind Organizing

RIP Springpad

2 June 2014

I was so excited at the beginning of this year to partner with Springpad, the digital organizing assistant, to create some custom Springpad notebooks. When they first approached me in November 2013, I started trying out the service to see if it was something I wanted to be involved with. From the beginning, I loved it. It was the first electronic task management system that ever worked for me.

Just over a week ago, I learned the sad news that Springpad is ceasing to exist as of June 25.

What a blow. The good news is that Springpad has created some export tools to ensure that no one’s data will be lost, as long as you do the export before June 25.

So now I have to find an alternative to Springpad. Springpad’s biggest competitor has been Evernote. And, sure enough, one of the export tools allows for all Springpad data to be transferred to Evernote, which is handy.

The trouble for me is that I’ve tried unsuccessfully several times over the years to use Evernote. The interface just doesn’t seem to work as well for me. I’m giving it another try now. I purchased the ebook Evernote Essentials by Brett Kelly to help me. Now that I know the value of an online repository like this, I think I’ll try harder to make it work for me. (There’s also a Springpad community discussion on alternatives to Springpad that I plan to explore.)

Another challenge is that Evernote is not great for task management, something Springpad excelled in (for me, anyway). So I’ve been researching other electronic task management options. Right now I’m experimenting with TeuxDeux on the web and iPhone app. I like it. It’s a bit more like using paper than other systems I’ve tried. And it’s very attractive, to my eye.

Free services are great. Who doesn’t like free? But sometimes, as in the case with Springpad, free just isn’t sustainable. I’d have gladly paid a monthly fee for Springpad. I’m going to remember this as I seek alternatives. Free may not be the best choice.

To work or not to work on airplanes?

30 May 2014

I’m at the end of a week-long trip and this morning I get on an airplane. This has been a fairly leisurely trip, not too work intensive, and I’m pretty mellow and relaxed. But on Monday, I’ll have to hit the ground running.

So the question is, do I try to focus on work while I’m traveling and play a little catch up? Or do I take it easy, enjoy my novel and carry on the mellow feeling until Monday. (I’m traveling this morning to Ohio for a family bar mitzvah, so I don’t get back to real life until Sunday night.)

Ordinarily, I think I’d write out a to-do list and see how much I could get done, especially since I personally find airplanes a great place to concentrate.

But last week, I read an interview on Lifehacker with Evernote CEO Phil Lubin and I took note of this statement:

I don’t work on airplanes. I sleep, I play Minecraft, I read (non-work stuff), I watch movies, I daydream. I don’t work. It’s great. Makes me look forward to that 13 hour flight to Japan!

I found that pretty inspirational. Lubin goes on to say, “Sure, I lose some productivity on airplanes, but getting rid of all the pre-flight dread more than makes up for it.”

I’m not sure I have pre-flight dread, but I do get a little caught up in making sure I have everything with me to get done what I feel I need to do. If I let go of that and just pull out my Kindle and enjoy a book, my trip might become less stressful and more enjoyable. I’ll have my iPad, so I can take some notes if I’m inspired. And on this particular trip, I have a four-hour layover, so perhaps I’ll consider doing some work then. Or not.

I think the notion of having an “I don’t work on airplanes” mentality fits right into my “Let it be easy” mindset.

What about you? Do you work on airplanes or take it easy?

Photo by Julian Eilert via Flickr.

Making travel mornings smoother

23 May 2014

This morning, I had a flight that departed at 5:50, which meant I needed to leave for the airport at 4:15. That meant I needed to get up at 3:15. In the morning. Actually, I probably should have either (a) arised earlier or (b) packed absolutely everything but morning essentials the night before.

I was rushed getting ready. And I was a bit groggy. As a result, I forgot to pack a few things. Nothing critical, but I’m still kicking myself. (I forgot my backup battery charger for my iPhone or iPad, my car charger for my phone—which I may not need if my rental car has a USB port—and toothpaste and mascara.)

The thing is, I’m not a haphazard packer. But I find it’s the stuff I pack on travel day that can problematic.

I had a little time at the gate, and as I sat there thinking about the things I’d forgotten to pack, I created a checklist of items to consult on future trips. I put an asterisk next to the ones I forgot this time, hoping to reinforce remembering them in the future.

Since I tend to take morning flights, I think I’ll take it a step further and create a list of things to pack the night before and things to pack in the morning. Obviously, the more I pack the night before, the better. My practice has been to pack electronics in the morning.

Another helpful thing I could do would be to have travel versions of most of my toiletries, which reside in my travel toiletries kit. Then I wouldn’t have to worry about packing those items. I already do that for a lot of things, like shampoo and conditioner, but I’d run out of travel-sized toothpaste.

I dislike being rushed or frazzled (I literally was repeating that Phil Dunphy maxim, Slow is smooth and smooth is fast, as I was getting ready this morning.) I think these checklists will make my next trip easier.

Worth repeating: When worlds collide (in a good way)

19 May 2014

I originally posted this blog post on September 8, 2011. Incidentally, the client gave me that slip of paper and it’s been pinned to my office bulletin board ever since. It never fails to make me smile.

I was helping a client clear off the top of the desk in her home office. It was one of those desks where stuff gets added over the years but very little gets subtracted. I love those jobs because it’s kind of a time capsule. And, often, we find fun stuff.

As I was going through the bits of paper and notes, I came across this note, which made me smile:

I’m used to seeing notes with my name on them in my clients’ stuff, because, typically, they’ve written down my name and business name and phone number as they think about hiring a professional organizer.

But this note had my name and the title of my first book! It came out in 2000 and has been out of print for years. My client confessed that she never bought the book, but read a review and thought she might. That just tickled me.

It reminds me of another time when I was helping a client clean out her files and we came across the adoption packet she got when she adopted a dog years before from a rescue group. Nestled among the papers given her by the group was an article I’d written for Family Circle about vaccinations for pets. That made me very happy, particularly since the article advocated less frequent vaccinations, which is one of my passions.

I love my work!

Decluttering is like exercising

16 May 2014

I’ve had my struggles with getting myself to exercise over the years and I’ve detailed some of them on this blog. The bottom line for me is that I’m pretty fit and pretty slender without going to the gym, so getting myself to go has been challenging, since I don’t enjoy it that much.

But now that I’m past 50, it feels like more of an imperative. I know that regular exercise will help me age more gracefully and healthily. I know that it will help stave off osteoporosis, which runs in my family. I know that it might help with the fact that my stomach is no longer perfectly flat. (Certainly, not exercising isn’t going to help with that!)

So I’m trying to make exercise a priority. But it’s not easy because I’m very busy with work. And did I mention I don’t enjoy it that much? (Thankfully, Shannon Wilkinson’s Change Artistry: Get Active group coaching class is already helping me shift my perceptions and welcome exercise into my life.)

Back in October 2013 I joined a gym, the tiny exercise studio called Take Action just a couple of blocks from my home. The membership and some personal training sessions with Take Action owner Jeanna Jackson were a (requested) 50th birthday gift from my husband. At that time, I discovered the similarities between personal trainers and professional organizers.

So the other day, as I was going through my exercise routine—created for me by Jeanna—I got to thinking once again about how exercising for people like me is like decluttering for folks struggling with clutter. I’ve already mused here about the how both decluttering and exercising get easier with practice. But more recently, I’ve been thinking about these similarities:

• You might not feel like doing it, but afterward you’re glad you did
• It can be hard to find the time
• Both decluttering and exercising can be easier to do when you have company (and/or guidance)
• You may not see instant results, but little by little you see progress
• Any effort at all is worthwhile
• You’re frequently struck by inspiration while exercising and while decluttering/organizing
• Both can become habits

When I look around my house and see the progress I’ve made over the years in keeping order despite being a naturally messy person, I know I can make progress in with exercise. I’m working on focusing on the benefits and making it a priority. I hope one day soon to make exercising a natural part of my day just as certain habits for keeping order (like clearing off my desk every day) have become habits.

Photo by Hotel de la Paix Geneve via Flickr.

Let it be easy

13 May 2014

I have a little mantra I’ve mentioned here before.

I think it speaks for itself.

Next time you get twisted in knots over the details of a project or you’re grappling with some sort of conundrum, maybe you can keep it in mind.

I find it helps!

10 things you can throw away this weekend

9 May 2014

It’s basement season for my business. I’ve been in a lot of basements recently and my teams have helped make them much more enjoyable and functional spaces. I keep seeing the same sorts of items, so I decided to a create a quick list of items that I frequently see people unnecessarily hanging onto in basements (and other parts of the house).

Are any of these items cluttering up your home?

1. Empty boxes for items you’ve had over three months (possible exception: the box your giant TV came in)
2. Packing peanuts and air pillows if you haven’t used any in six months or more
3. Paid bills (non-tax-related) that are more than a year or two old (if that)
4. Supporting paperwork for taxes filed more than seven years ago
5. Clothing that doesn’t fit you or you don’t feel fabulous in
6. Supplies for pets you no longer own
7. Outgrown games and toys
8. Supplies for hobbies or crafts you no longer do (or never actually did)
9. Expired over-the-counter medications or beauty/personal hygiene products
10. Leftover holiday cards from years gone by—especially dated ones

Do a quick sweep of your house this weekend. If you spot any of the above items, consider letting them go!

Here are some ideas for disposing of these items:

• Take the old paperwork to a commercial shredding service (the big-box office supplies stores offer this service as well)
• Donate clothing, toys and craft supplies. Consider using the app iDonatedIt to keep track of donations for tax purposes.
• Give your unneeded pet supplies to a local animal shelter
• Take the unwanted packing material to a UPS Store (or similar establishment) for reuse

The longer I do this work, the more I believe that less stuff = more happiness. A good place to start is with these no-brainers!

Photo by alan.stoddard via flickr.