I try hard not to let my email inbox for my business get out of control. I use a different email when I shop so it’s not flooded with too much non-business related email. In the past, I’ve embraced inbox zero and I’m considering a regular inbox zero habit as one of my 2020 goals.)
Yesterday I had an unexpected day at my desk because of a winter storm and I spent some time getting my inbox under control. It was fairly painless. I started the morning with 267 messages in my inbox, 18 of them unread. (I use my Mac’s email client—the one with the icon of a postage stamp—on my desktop.) I decided that I wanted to get my inbox down to 20 messages and I wanted to do it swiftly. Here’s what I did.
To recap, in 20 minutes of focused effort yesterday morning, I reduced my inbox from 267 messages to 20 messages.
Throughout the day, I tried to stay on top of my inbox. This morning, I forgot to notice how many were there when I got up but I did spend a little time with my inbox and got it down to five messages. I was going to call that done. I started to write, “I’m reluctant to move these messages because they remind me of some actions I need to do.” But then I realized that’s why I have a task management system. So I forwarded a couple of emails to Evernote, added a couple of items to my Trello task-management board, archived one message and now I have an empty inbox!
I know from past experience that once I’m at zero it becomes much easier to keep it at zero. I’m going to try to maintain inbox zero this week (a very busy client week) and see if it might be an achievable goal for 2020. This feels great!