Peace of Mind Organizing

Dealing with orphan socks

11 August 2014

As I toured a new client’s home recently, I was struck by the clever solution she had created in her laundry room for dealing with orphan socks. She created a sock wall!

When a sock comes out of the dryer that doesn’t have a mate, she just pins it to the wall using a push pin. If the missing sock shows up in a subsequent load, she can easily identify its mate. She told me that if an orphan sock languishes for a period of time, she tosses it.

I think this is great, because it’s easy, sustainable, and very visible. I think if it were my laundry room, I might want to minimize holes in the wall (and socks) by putting up a bulletin board of some sort and using push pins with binder clips to hold the socks. But the principle is terrific!

Orphan socks aren’t a huge problem in my home because we minimize the number of different types of socks we have. My husband and I each have one type of white socks we wear with sneakers and a minimal number of dark socks. When I do come up with a sock without a mate, I just put it in the sock drawer and trust its mate will join it soon.

What about you? How do you handle orphan socks?

The dark side of my iPhone love

4 August 2014

I truly love my iPhone 5S, as I’ve mentioned here repeatedly. (And before the 5S, I loved my 4S with equal fervor.) But on Friday, I came to know the flip side of that love: Dependence and betrayal.

I was leading a team at a client’s house, trying to keep my eye on the clock. Since I got my Fitbit Flex I depend on my trusty phone to tell me the time. I consulted it at 3:42. Then, at about 4, I pulled it out of my pocket to check the time and the phone didn’t turn on. I was puzzled as to why the it would have run out of battery power since I’d barely used it all day. I borrowed a charging cable from my client and plugged it in. No response from my phone. I left it plugged in for a couple of hours (it was a long day) and it remained dead.

The moment I realized I did not have use of my phone until I could take it to the Apple Store (the first available appointment was in 24 hours), I felt a little sick. And a little panicky. And sort of betrayed. It made me realize how much I’ve come to depend on this little device.

As I’ve gleefully mentioned before, I depend upon my phone for the following:

• Phone calls (I have no landline)
• Texting
• Access to email when I’m out and about
• Access to my calendar
• Access to Evernote for my various notes about life
• Access to the web to look stuff up
• Camera
• Reminders
• Mileage tracker
• Calculator (I needed to calculate what I owed my team members and how much my client owed me)
• Staying in touch with my husband (I phoned my husband from my client’s phone so that he wouldn’t worry when he couldn’t reach me)

That’s a whole lot of stuff to suddenly lose access to.

I did feel good that even if I my phone was permanently dead, at least most of my phone’s contents were automatically backed up to iCloud. And I kicked myself for not having sent a Milebug report to myself very recently.

There’s a happy ending here. On Saturday morning, I decided to try my phone again and it came on. Everything seems to be working fine. I rescheduled my Genius Bar appointment to Tuesday, to avoid the weekend crowds. I’m going to have them run diagnostics to make sure the phone is okay. (And I sent myself a Milebug report.)

The whole episode got me thinking: Should I try to reduce my dependency on my phone? Should I have a backup plan in place in the event it dies again? I haven’t come to any conclusions. (I’m just so happy that it’s back.)

Do you depend on your phone as much as I do? Do you have a plan in place in the event you were to lose your phone or it were to die suddenly?

Photo by Nathan Borror via Flickr. Used under Creative Commons License

Worth repeating: On being an order catalyst

28 July 2014

I published this post nearly two years ago. I’m still struck by the power a person can play in helping move forward by sitting in virtual silence.

One of the roles I frequently fill for my clients is what I like to call an “order catalyst.” They often find that they simply can’t do organizing tasks on their own. But when I’m there, sitting quietly, they can go about getting their organizing work accomplished, be it decluttering, sorting, or going through their task list.

I’m not the only one who does this. It’s something that many professional organizers (or even friends) do. In the study of chronic disorganization, the term used for this is body doubling. I have to admit I’m not a huge fan of that term. I don’t think it is very descriptive and I don’t think it conveys the real benefit of the work. That’s why I coined the term order catalyst.

It looks like an easy job. I’m with the client, sitting companionably, sometimes handing her items or working on a small task that will help achieve her goals. If an outside person were to come in, he or she might wonder how I was earning my fee.

But it’s not as easy as it looks. Once I recognize that this will be the purpose of the session (it’s rare that we schedule one of these sessions in advance), I must refrain from offering unsolicited advice. I resist the temptation to chat to fill the silence. I have to sit still, staying in one place (that alone is hard for certain people), so I’m not a distraction.

And I also have to turn off my inner critic who worries that the client might think I’m not doing anything or she’s not getting her money’s worth. I know that I’m offering a truly valuable service; I just sometimes worry that the client won’t recognize it. It’s not a particularly reasonable worry. The client happily hands over payment, sometimes adding, “I couldn’t do it without you.”

I love serving as an order catalyst. Sometimes it feels a little like I have a super power.

If you have difficulty getting organizing tasks done, despite your best intentions, you might consider enlisting the aid of an order catalyst. Hire a professional organizer. Or if that isn’t feasible, enlist the aid of a supportive, calm friend. Perhaps you’ll be able to return the favor. It can be amazingly powerful!

New Organizing Guide on creating a successful organizing business

25 July 2014

In 2010, I starting publishing my Organizing Guides, my concise downloadable pdfs containing bits of wisdom on various organizing topics.

Today, I added a new Organizing Guide to the collection, bringing the total up to nine. It’s called Living the dream: 10 ingredients for a successful organizing business. My blog post on becoming a professional organizer outlines strategies for getting started. My new guide outlines the essential elements I’ve identified for creating and maintaining success as an organizer.

If you’re an aspiring professional organizer (or if you’re already working as one) and are curious about what qualities I attribute my business success to, please check it out.

All my Organizing Guides are $9 each. This one is six pages long. Click here to purchase it!

Working during times of stress

21 July 2014

Since my schedule lightened up a couple of years ago, I’ve lived with relatively little stress. I work hard, which is occasionally stressful, but it’s good stress, since I love my clients and my work. Everything else has been on a pretty even keel. I know that I’m very fortunate.

But this month I’m facing some pretty serious health concerns for loved ones. And this morning my beloved standard poodle, Kirby, woke up not feeling well. We have a vet appointment this afternoon. (That’s him in the photo, on our friend’s porch.)

The worry is driving me to distraction. I know I can’t spend my time worrying because (a) it does no good and (b) I have stuff that needs to get done.

So I got to thinking about what I can do for myself to help me be productive, rather than just miserable, during these times of stress. Here’s what I came up with—maybe it will help you when you’re feeling stressed.

• Stick with my habits and make sure the basics get done. Luckily, my habits are pretty ingrained, so they’re getting done. Ignoring the laundry will get me nowhere, so there are clothes in the wash as I type. Letting my blog go unwritten is also not helpful, so here I am blogging.
• Have a good task list. A solid, realistic daily task list gives structure to my day and helps me know what to do next. (These days, I’m using TeuxDeux to keep track of tasks.)
• Know what’s important. I’m focusing on putting items on my task list that are both urgent and important. Now is probably not the time for me to launch new initiatives.
• Write everything down. My memory isn’t great anyway, but when I’m stressed out it’s really bad. I don’t want to worry about forgetting something, so I’m writing things down, primarily in Evernote (except tasks, which are going in TeuxDeux).
• Distract myself with some fun stuff. I’m trying to keep my daily task list short, leaving me some time to immerse myself in enjoyable, productive endeavors, like knitting, reading or genealogy research.
• Avoid mindless internet or channel surfing. It’s so easy to get on Facebook and lose a half hour (or more) watching dumb videos. That can be mercifully mind-numbing, but also completely unproductive. I’m trying to avoid that by consulting my task list and staying away from Facebook. But I do allow myself the occasional Facebook break—which I keep in check with the help of a timer.
• Practice self care. I’m always urging my clients to take care of themselves and not put everyone else’s needs before their own. That’s something that’s important for me to remember right now.

If all goes well, the majority of the health concerns should be over in about six weeks (shorter for Kirby, I hope!), so this is short term. I can’t put my life and work on hold for six weeks but I can practice the above coping mechanisms.

Making my bed

14 July 2014

I hope I don’t shock you when I share with you that, until recently, I never made my bed. Here’s why: My husband typically gets up after me, so by the time he was up and around my day had begun and I didn’t give my bed another thought. (And he’s not into making the bed.) At bedtime, I’d pull the sheets and blanket up so that we could comfortably sleep in it, but throughout the day it was unmade. No big deal. But certainly not beautiful.

A couple of months ago, I read this post, Former Navy SEAL and I Agree on a Important Habit. Not What You’d Expect, on Gretchen Rubin’s blog and it inspired me to start making the bed. I decided I’d do it when I noticed it unmade. No pressure. Just a little experiment, to see whether it made a difference.

You know what? It does make a difference! When I go into our bedroom throughout the day, for one reason or another, I feel better about the room. When I’m tired and wanting to go to bed, I don’t have to take the time to make it.

I’m not big into lots of pillows and decorative items on the bed (that’s probably obvious), so making it takes just a few moments. It’s a small effort, but it turns out it has a big impact.

Making the bed, for me, is one of those small habits like clearing off my desk each night, and putting my keys in the same place that can make a big difference, especially when it comes automatic.

What small thing do you do regularly that makes your life easier?

Photo © 2010 by Maegan Tintari via Flickr. Used under Creative Commons License

Worth repeating: Decluttering my keys

8 July 2014

About ten months ago, I decluttered the copious keys in our house and posted a step-by-step explanation of the process. I’m happy to report that the key bin has not attracted more clutter and we’ve found having labeled keys for our friends’ and neighbors’ homes to be really useful! Here’s that post.

I’m a big believer in having one place where the keys are placed when coming in the door. In our house, it’s been a coated-wire basket just inside the back door, where we enter from the garage. We now automatically drop our keys right in the basket.

The trouble was every key we owned was in that basket, so in order to find the keys I needed on a daily basis, I was having to do a little searching. After a few months of telling myself I needed to do something about it, I finally did.

I thought maybe key hooks would be a good idea for our most frequently used keys, but my husband really likes the ease of just dropping the keys in a container. And who am I to argue with ease?

So here’s how it went, step by step. I was a little surprised that it ended up taking two full hours, but it was time well spent.

Here’s how the key basket looked at the beginning of the two hours:

Step One: Empty the container and sort

I emptied the basket and sorting the keys by category. (I discovered lots of non-key items in the key basket as well.) Here’s a photo of the contents of that basket, spread out on my kitchen counter:

There were five categories of keys:

• House keys (a full set for each of us)
• House keys (a subset, for dog walking)
• Car keys (two cars, each with two keys)
• Keys to friends’ homes
• Keys to a work locations
• Untagged mystery keys

Step Two: Solve some mysteries

I took the mystery keys and tried them on our doors. We have a two-family house, but we live in the whole thing. That means we have two front doors and two back doors. And one of our front doors has two locks, though we only use one of them.

In that process, I was able to identify seven previously unidentified keys to our house:

Step Three: Label the keys

I got out my label maker and created labels for all the keys to our friends’ homes and work locations and for the newly identified keys. I didn’t bother to label the keys that are on our daily key rings; we know them by sight.

Step Four: Organize the keys in a new container

Barry and I agreed that the wire basket wasn’t great because keys would sometimes get caught in the holes. So I replaced it with a clear plastic drawer organizer I had on hand. Since one of the problems had been that it was hard to find the keys we needed among the many keys in the basket, I decided to place only the first three categories of keys in this new container. (Main key rings, dog-walkings, car keys.)

I put the labeled friends’ keys on a carabiner and the extra keys for our doors on a binder ring. I placed those two bundles in a basket that sits on the shelf next to the key basket. (That basket also holds eye glasses and cases.)

Step Five: Organize a few non-key items in the container

There were a few items in the old key basket that we like to have close at hand when we’re walking out the door. They include lip balm, lactase enzyme tablets and a little magnifier/flashlight that makes menu reading easier, and a small flashlight for nighttime dog walking. So I took a smaller drawer organizer and put into the larger one to isolate most of those items, so they’re not in the way.

Overall, I’m really pleased with how this worked out. It’s not perfectly organized by any stretch of the imagination. But it is organized enough: The keys we need most often are easier to grab and it will be as easy as ever to put them away. Now we can easily identify our friends’ keys when we need them. And if we need an extra set of our own to give someone, they’ll be easy to find.

(I bet you’re wondering what we did with the keys we couldn’t identify. The organizer in me wanted to get rid of them, but my husband was more comfortable keeping them. I put them in a zip-top bag marked “These keys are not for our house” and put them in a drawer in our extra kitchen where I would know to look for them if we were ever looking for keys that someone said they had given us.)